HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 24 NOVEMBER 1968 Remimeo Promotion Hats Auditor Correspondent Hat Dissem Sec Hat HCO Exec Sec Hat Auditor journal Hats AUDITOR CORRESPONDENTS (STANDARD AUDITOR JOURNAL POLICY) The hat of the Auditor Correspondent is definite and precise. It is covered in policy, specifically, by HCO Policy Letter of 7 July, 1965 (revised 9 July, 1967) "Photos, News and Statistics For Mags and Auditor" and HCO Policy Letter of 28 July, "Handling of Photographs"; and, generally, by standard Scientology promotion policy. It is amplified herein. The purpose of the Auditor Correspondent is "TO HELP RON PROMOTE SCIENTOLOGY BY PROVIDING AMPLE MATERIALS FOR USE IN THE AUDITOR SO THAT THE AUDITOR CAN SHOW THE WORLD SUCCESSFUL SCIENTOLOGY AND SCIENTOLOGISTS AND MAKE THEM WANT MORE SCIENTOLOGY." The principal, vital type of materials required are as follows: feature news stories, feature news shots (photos), vital statistics and lists of names. FEATURE NEWS STORY The definition given in the Webster's New Collegiate Dictionary for "feature" is a distinctive article, story or special department in a newspaper or magazine; something offered to the public or advertised as particularly attractive; a prominent part or characteristic". News means "a report of recent events". Story means "an account of incidents or events; a news article". A feature news story shows how a Scientologist is changing his environment and applying Scientology-it shows success with Scientology. Ideally, it is accompanied by a photograph showing the fellow doing it. A feature news article is not generalized comments about someone or a biography; neither is it identical to a success letter. A feature news story is written for the readers of The Auditor, containing time, place, form and event which may also have biographical details to increase reality. Here is an example of an Auditor news story. "SCIENTOLOGIST WINS GOLF CHAMPIONSHIP "Joe Goodfellow, the young South African professional and recent Grade IV Release won the South African Open Golf Championship, on I November, 1968 at Cape Town after a sudden death playoff with Peter Wind. This was Joe's first ever pro tournament victory. "Both players finished with 72 hole totals of 282. In the exciting playoff Joe sank a tremendous 40 ft putt on the first green to take the first prize of f 2000. "Joe's win occurred only a week after he was audited to Grade IV Release in the Johannesburg Hubbard Guidance Centre. His auditor was Beatrice Sea. "Joe Goodfellow says, 'My score has improved by 5 strokes since I first began studying Scientology only two months ago and in that time I have won over L5000 in prize money.' "Joe is entered in the important U.S. Masters tournament next month and he has already interested the famous American golfer, Arnold Palmtree, in the application of Scientology to golfing." (A feature news photo, recreating Joe, winning the sudden death playoff could accompany this article.) Auditor 9 on page 6 has an excellent example of a feature news story, describing a traffic accident assist in the middle of a London street. Auditors 24 and 26 are models for such material. Study them. A news item could also be brief. For example: "SECOND HIT RECORD" "Singer Jose Blanco, Scientology Clear (no (c) makes another hit record and has won his second golden Disc Award of 1968 for his song 'My Loving Understanding'. His first Golden Disc (received for a record selling more than a million copies) was won for his hit song 'Freedom Is Here To Stay'." The Auditor mainly deals in individuals and mainly publicizes auditors and preclears who have been trained or processed. Show how they are changing or how they are changing their environment and applying Scientology. (You may send in "org news" for the "org news column". This should also be kept interesting to the public. But don't specialize in local org names or org news.) NAMES, NAMES, NAMES The Auditor requires names, names, names; names of persons trained, names of persons processed, lists of persons coming to Saint Hill, lists of persons completing services with the services named; but particularly lists of graduates are required. The Auditor specializes in vital statistics, in names and faces of people, graduates from Academies, etc.; long lists, lots of lists of names, even in tiny type, as provided by correspondents in orgs. VITAL STATISTICS More names. Births, marriages, engagements, christenings, and occasionally deaths (but not divorces), come under this heading. Make it known in your area that if it isn't reported in The Auditor it didn't happen. Make that known. FEATURE NEWS SHOTS (PHOTOS) Feature News shots are covered in detail by HCO Policy Letter of 21 November, 1968 "Photo Policy For Magazines". Study photopolicy as one of the specialities of The Auditor is "faces" and you are required to provide usable photos per photopolicy for The Auditor. You can get someone to take them for you if you can't. Good quality prints (copies of photos) that communicate are what's wanted. Make sure the photo communicates but if the quality is too poor for good communication to occur in its reproduction in The Auditor it can't be used. Clear, sharp prints that really communicate are more likely to reproduce well and be effective than underexposed (too dark) or overexposed (too light, giving a washed-out effect) or out-of-focus photos which don't communicate anything but the back of someone's head. A good photograph can sometimes be more real to the public than a 100 words. Photography is an important tool of dissemination. Therefore, excellent feature shots are very much part of the Standard Auditor format. SUCCESS LETTERS Signed success stories have their own place and use in The Auditor. Auditor 152 Correspondents weekly collect the best success letters from their local Success Officers and send them to the Auditor Office. ADDITIONAL TYPES OF MATERIALS Any material which reinforces the basic purpose of the Auditor Correspondent is valid. Secondary materials could include poems (very welcome), cartoons, crossword puzzles, etc. But The Auditor runs on the primary types of materials described above. ADMINISTRATION The production (quantity of useful materials received by the Office of The Auditor) of each Auditor Correspondent must be graphed weekly at the Office of The Auditor and in the local org. Any correspondent who isn't active is quickly handled with standard Ethics on lines or removed and replaced with someone effective. It is the responsibility of the HCO Exec Sec of each org to see that the Auditor Correspondent action is in for that org. SAINT HILL AUDITOR CORRESPONDENT By actual experience, the Auditor Correspondent post has been very difficult to keep manned at Saint Hill, having been entirely handled by the WW Auditor Office before it moved to Edinburgh. Accordingly, the following is NECESSARY AS POLICY: The Auditor Correspondent post must be a full time post (may hold no other hats) at Saint Hill and its occupant must be checked out on the specific policies that pertain to the hat (as all Auditor Correspondents should be). Neglect of this policy may result in a Comm Ev on the HCO Exec Sec SH on the charge of the crime of allowing SH's prime promotion line to be unmocked. SUMMARY Newspapers of the wog press almost exclusively deal in entheta as their "news" specializes in sexual degradation, disasters, violence, crime, failure, etc. Scientology news stories are theta news. Only groups with very low awareness levels put out "bad" news continually. A high tone group or civilization is interested in "good news" and puts out good news. The Auditor is the report line of the most important news in this universe: the news Scientology is winning, the daily truth of Man's progress through Scientology to magnitudes greater than stars. Don't cut this line by failing to send in usable lists, feature news stories, feature news shots, vital stats and other useful materials. I'm sure you won't. Compiled by CS6 Staff LRH:ei.rd Approved by Copyright (c) 1968 L. RON HUBBARD by L. Ron Hubbard Founder ALL RIGHTS RESERVED 153 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 25 NOVEMBER 1968 Gen. Non-Remimeo SH WW Auditor Journal Hats SAINT HILL INCOME PEAKS REINFORCEMENT OF AUDITOR PROMOTION (Reissue of LRH ED 249 SH, of 28 December, 1966) As income peaks. follow an issue of an Auditor by about one month, the Auditor must therefore be mailed monthly as follows: A) An Auditor Minor is to be sent out to the entire list we have every two months and so timed that it is mailed on Jan 1, Mar 1, May 1, July 1, Sept 1, Nov 1. This is a thinner, more elementary, Auditor. Twice each year the Minor Issue must contain a magazine supplement of from 16 to 24 pages of photos illustrating some phase of Saint Hill or Scientology actions, properly scripted and photographed. This is to go on Sept I and Mar 1. B) An Auditor Major Issue is to be issued on Feb 1, April 1, June 1, Aug 1, Oct 1, Dec 1. It is the vital statistics motif of the original Auditor, containing proper ads and specializing in the names and faces of people, graduates from SH and Academies, etc.; long lists, lots of lists of names, even in tiny type, as provided by correspondents in orgs and by SH. This issue is a fat Auditor and goes to the SH list only which also receives the Minor Issue. Special editorial staff and provisions must exist for this magazine, not a mish-mash with other publication matters. Failure to make these deadlines and follow policy of issue shall be considered an Ethics matter. Bonuses exist for The Auditor staff for every issue mailed exactly on or within a Week before the deadline for it. The HCO Exec Sec WW is to see that this staff exists and that it has correspondents in all orgs to send in names and pictures. L. RON HUBBARD Founder LRH:rw.rd Copyright (c) 1968 by L. Ron Hubbard ALL RIGHTS RESERVED 154 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 26 NOVEMBER 1968 Gen. Non-Remimeo SH WW Auditor Journal Hats THE ORIGINAL AUDITOR JOURNAL POLICY A correspondent for The Auditor must be appointed in each Central Organization. This correspondent should keep the Editor of The Auditor informed of all Academy enrollees and graduates and data concerning them, local news, reports on Congresses and various meetings and plans. Photos when available should be forwarded. Wherever possible a correspondent should send not only a person's name but also his or her address. The heart of a good story of The Auditor is lots of names and what they are doing. DUMMIES Dummies are never the size of the finished product. A dummy is merely a lay-out with the required page foldings so copy can be planned. If you omit this stage, you can't plan an issue. It is sometimes very small. One often makes dummies out of stationery paper. POLICY ON NAMES You can vary your type size in The Auditor. Lots of rosters such as "Academy Students Washington" should be in very small type with endless numbers of names. Policy is, if you get yourself a list of names, print every name, small type, on and on. VITAL STATISTICS I want The Auditor to do vital statistics on this motto "If it isn't reported in The Auditor it didn't happen." Births, marriages, etc. So make a section for Vital Statistics. The response will be good if it's known you want it so. Vital Statistics or The Auditor Announces or some such heading should be followed by a lot of announcements, marriages, births, all in small type, then at the bottom in big script "If it isn't announced in The Auditor it didn't happen." Then smaller type, "Send it in and make it a fact." TECHNICAL ARTICLES Go wary on technical articles by people. These absolutely sank Elizabeth and Wichita. The publications there got to be squirrel heaven. Stress articles and letters about doingness. "Went to Sydney and gave a PE." Scrub-"the way to give a PE is." Aside from technical inaccuracy, these ideas from auditors about how to audit will only bring grief. Just blue pencil the technical "tips" out of your letters and print the rest. It's part of controlling the line. Really, Wichita shattered only on this one point: printing the obsessive create of the squirrels which destroyed the idea there was a right way to do it. We can't afford to or we wreck our discipline and thence our results. And there goes Scientology. So it's everybody's name, activities and pictures and only my technical articles. Make it a rigid rule. 155 CLASSIFIED ADS Then also sell classified ads but no professional cards or centre ads. Example of ok classified, "House for rent for some Scientologist on our farm." Examples of not ok to publish classified: "Pdnuk Scientology Centre, 1312 9th Street" or "Benjamin J. Spooner will audit you to glory 810 10th Street, Spodane." Student notice boards are our idea of classified. The telephone directory is not. Charge so much per three lines, for example $1.50 or 10/-. Head your classified "Personal Notices." Put "Professional and Centre ads not printed. Only personal arrangements, requirements and advices, items for sale or rent, etc. are accepted." BY-LINES Articles by me have by-lines under the title and at the end of the article, usually my written signature. The public buys my articles. SALESMANSHIP The salesmanship of The Auditor, by policy, is not to sell the materials to auditors solely as the only interested ones. Speak to them as though they have others to speak to, always. SUMMARY A planned, repeated format such as things given above will standardize and popularize the magazine. Hat checking on agreed upon policy and administration grooves in needed material so we don't get bumpy admin and new bits all the time. It's all set up for maximum simplicity, minimal variation. L. RON HUBBARD Founder LRH:rw.rd Copyright (c) 1068 'by L. Ron Hubbard ALL RIGHTS RESERVED 156 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 27 NOVEMBER 1968 Gen. Non-Remimeo SH WW Auditor journal Hats THE STANDARD AUDITOR JOURNAL Definition of the Auditor: The Journal of Scientology. Journal means: "a daily newspaper; a periodical dealing esp. with matters of current interest". (Webster's Seventh New Collegiate Dictionary) The following becomes Auditor Journal policy: Any issue of the Auditor publicly commended by the Founder is an example of standard Auditor promotion and must be studied by subsequent Editors and referred to as a model. Auditors No. 22, 24, 25, 26, 27, 28, 34 and 41, are such Auditors. Auditors 22, 24, 26 and 28 are models for major issues and Auditor 25, 27 (including the supplement "A Student Goes Through Saint Hill"), 34 (including the supplement "The Saint Hill Story"), and Auditor 41 are models for minor issues. The earlier two supplements, Auditor Supplement No. 1, "A Student Comes To Saint Hill" and Supplement No. 2, "The East Grinstead Story" are also models of standard supplements. These Auditors give the standardized repeating Auditor format. Each resulted in upsurged statistics for Scientology. Standard promotion invariably works. There is nothing in Auditor policy that forbids issuing the Auditor more frequently or expanding its number of pages. But any increased frequency of issue or expanded number of pages, may not result in a break with the standard format. It's standard right down to paper quality and width of the margins. Just as there is Standard Tech there is a standard Auditor, part of the subject known as Standard Promotion, a branch of Standard Admin. SAMPLE AUDITOR, MAJOR The following is an example of a standard Auditor, major issue. Page 1: LRH article, major news item such as International amnesty or SH Field Staff Member Awards. Photo of LRH. Page 2: Continuation of articles from page one. General news or information release of interest or article on service. Large Power Processing ad, book ad. Page 3: Next most important page after page 1. Not used to continue columns from pages I or 2. Can have LRH article or major feature(s) of great general interest reinforcing theme of issue. Large, SHSBC ad. Page 4 and 5: Banner head across both pages: NEWS FROM AROUND THE WORLD, containing lists of names of releases and graduates (particularly Academy grads) and feature news stories showing successes with Scientology by individual application with feature news photographs. Page 6: Contains Org news column, Franchise news column, SH news column, more lists of names, list of Congress dates, large book ad, membership ad. Page 7.- Vital Statistics column, Classified ads, Success Letters (Focus on Success), Letters to the Editor, Saint Hill Release Tally, Poet's Corner, LRH Standing Orders (Communications to Ron), E-Meter ad, ad for records. Page 8: Clear list in upper left hand corner (Now There Are Clears), lists of SH releases, SHSBC graduates, persons coming to the SHSBC, tape ad, Clearing Course ad, list of orgs (bottom quarter of page) and Auditor masthead in right hand bottom corner. Photos are used throughout as appropriate. Once a year the routing sheet which appeared on the back of Auditor 10, "What To Do In Scientology", devised by Mary Sue Hubbard, and updated and reissued on the back page of Auditor 22, is reissued on the top half of the back page. EXAMPLE OF A CLASSIC MINOR Page 1: Headline article by LRH, appropriate large striking photo. Page 2: Article pushing training route through Academies. List of all SHSBC grads. Membership ad. Book ad. Page 3: Brilliant feature on SHSBC grads, illustrated with photos. SHSBC ad. Page 4: Clear fist, Clearing Course ad, SH Release Tally, vital stats, E-Meter ad, tape ad, Power Processing ad. List of orgs and masthead. Once a year there is a Christmas issue. POLICY ON ADS IN THE AUDITOR The following ads are the minimal types of ads that can appear each issue in the Auditor: SHSBC, Power, books, books, books, Clearing Course, E-Meter, membership, tapes. From time to time a Solo Course ad should appear, also ad for records. Ads for staff are not part of the standard Auditor format. Ads must be hardsell per policy. MORE THAN ONE SAINT HILL Except for special issues such as Auditor 41, don't issue the exact same Auditor for SH (UK) and ASHO putting both their addresses in the same ads and attempt to strike a happy medium between the image of the two. In trying to serve two "masters" at once you will get a dulled promotion. The more standard action is to do, instead, one basic issue, same number, same theme, same layout and LRH articles, etc. but have a separate SH (UK) and ASHO edition in that each would have ads with their own addresses and show its own image in any promotional photographs of the premises. You do the same Auditor but edit it for another SH and then send shooting boards of ASHO's edition to the US for printing. Thus the magazine which traditionally was the showpiece of Saint Hill, remains loyal to the original org and doesn't lose its image, yet the magazine expands by editions to serve other orgs of similar rank. Only those items that make the Auditor identify SH as its origin org would be edited where necessary: image items such as front page photo of the org (put in front page photo of ASHO), release tally, prices and addresses of ads, service articles, and local news column. It's the same issue, same suit of clothes, only tailored to different orgs. Where an Auditor has been successful it has avoided complexities and additives and stuck to the basic simplicities of policy. An Auditor is basically simple to handle. Where an Auditor has failed in other hands it has failed on the following points: I (c) No theme or issue not organized with theme. 2. Dummy of issue too complicated and cluttered, causing distraction of attention and dispersal. 3. No main LRH article. 4. Contains tech articles by others. 5. No ads or lack of one or more required ads or ads not in proper form per HCO Policy Letter of 10 Feb, 1965, Ad and Book Policies. 6. Not emphasizing SHSBC and Power ads. 7. Insufficient book advertisement. 8. Advertising speed of training not thoroughness of training. 9. Getting in a rut on ad copy. For example, using "Get such and such now" on three different ad heads on the same page. 10. Giving all services equal importance in ads, filling an entire page with ads (9 in all) of uniform size and headlines with no photographs or other copy on the page! 11. Not stressing the Saint Hill Special Briefing Course. 12. Losing sight of LRH as source. 13. Out-tech and out admin in issue, or editorial opinion, or blatant untruths. 14. Issue out of PT-not pushing the right promotion at the right time. 15. Not emphasizing training. 16. Using poor quality or off-image photos of LRH. 17. Soft sell, vague headlines or headlines too small which underplay the promotion. 18. Printing on such lousy paper that important photographs don't reproduce well or are spoiled. 19. Placing front page photos of LRH or MSH so that crease of the fold falls across the face (Points 16. and 17. ruined Auditor issue 20). 20. Photos too small or lousy quality. 21. Not enough copy leaving huge blanks or requiring every line become headline size to fill up the space. 22. Violation of byline policy. 23. Not issuing an Auditor at all or allowing it to get months behind schedule (catastrophic to SH income). 24. Forgetting about supplements or not following standard supplement format. 25. Dispensing with standard format items or alterising them. 26. Going modern and softsell, not following Auditor policy. 27. Not following direct LRH instructions on an issue. 28. Not doing it as Ron would do it. CHECKSHEET A checksheet consisting of theory and practical sections including clay table demos and all relevant promotion policy letters must exist. Editors and Asst. Editors must complete the checksheet and pass exam in Qual to be considered qualified for post but may hold posts as temporary for one month in which period the checksheet must have been completed and exam passed with, at least, an 85% mark. The following policy letters must be starrated on the checksheet and their application to doing the Auditor 100% understood. BASIC AUDITOR POLICY LETTERS I (c) 7 July, 1965, Photos, News and Statistics for Mags and Auditor (Revised 9 July, 1967) 2. 17 April, 1965, Additional Mag Policy 3. 17 March, 1966, Promotion of Saint Hill/Auditor Issue Frequency 4. 25 Nov, 1968, Saint Hill Income Peaks/Reinforcement of Auditor Promotion 5. 26 Nov, 1968, The Original Auditor Journal Policy 6. 27 Nov, 1968, The Standard Auditor Journal 7. 29 Nov, 1968, Standard Actions, Office of the Auditor Journal 8. 15 Oct, 1967, Auditor Magazine Success 9. 21 Nov, 1968, Photopolicy For Magazines 10. 24 Nov, 1968, Auditor Correspondents PHOTOGRAPHIC POLICY LETTERS I (c) 28 July, 1965, Handling of Photographs 2. 31 October, 1968, Photographers, of Interest to OTHER ESSENTIAL KNOW-HOW POLICY LETTERS I (c) 10 Feb, 1965, Ad and Book Policies 2. 23 Sept, 1964, Policies: Dissemination and Programmes (Section entitled Magazines, Page 2 and 3) 159 OTHER BASIC THEORY POLICY LETTERS I (c) 17 Nov, 1965, The Basic Principles of Promotion 2. 16 April, AD 15, Handling the Public Individual 3. 21 Jan, 1965, Revised 5 April 1965, Vital Data on Promotion 4. 16 Sept, Issue If, 1965, Foundation 5. 8 Oct, 1964, Artistic Presentation HCO BULLETINS 1. 30 Aug, AD IS, Art 2. 19 Aug, 1967, The Supreme Test In addition to the above, the checksheet must contain the following other requirements. 1. Study all Auditors from number I to present time, particularly those listed as commended by the Founder. 2. Do dummies for majors 22, 24, 26 and minors 25, 27, 34 and 41. Then go to file and compare your dummies to original dummies. 3. Do dummies for the sample Auditors given in this policy letter. 4. Mock up other on-policy dummies. 5. Demonstrate in clay the editorial purpose of the Auditor. 6. Write feature news stories and draw feature news shots for them. 7. Write up on-policy ads for each required ad, at least 3 of each. 8. Define the following words: printing, leading, type, type style, times roman, gils sans, head, masthead, sub-head, point, letterpress, photolitho, blocks, plates, communication promotion, engraving, offset litho, set to fill, linotypist, engraver, proof, page, sheet, proofreader, galley proof, page proof, layout, dummy, shooting board, repropull, byline, margin, theme, supplement, photo-montage, minor, major. 9. Show relationship of width of column, size of type and amount of leading to readability. 10. Mock up a cluttered, shotgun dummy (for a minor). 11. Do flow lines of Auditor office in clay. 12. Demonstrate in clay how comm formula applies to the Auditor; also demonstrate in clay how the ARC Triangle applies to promotion. 13. Demonstrate in clay relationship of L. Ron Hubbard to the Auditor. 14. Demonstrate in clay who the Auditor goes to, major and minor issue. 15. What type styles and sizes are used in Auditors 26 and 34? Do a complete written analysis listing every type style and type size used in each issue (26 and 34). 16. Do a dummy run of handling an Auditor in its entirety from setting its theme to completion. 17. Study of other relevant policy letters. (List on checksheet.) 18. Any other needful items, either theory or practical. CHECKLIST A checklist which is checked off action by action as an issue is done arid which is filed when completed, with the dummy, original material and a copy of the printed issue, must exist. LRH:ei.rd Compiled by CS6 Staff Copyright (c) 1968 Approved by by L. Ron Hubbard L. RON HUBBARD ALL RIGHTS RESERVED Founder 160 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 29 NOVEMBER 1968 Gen. Non-Remimeo Issue 11 SH WW Auditor journal Hats STANDARD ACTIONS, OFFICE OF THE AUDITOR JOURNAL THE OFFICE OF THE AUDITOR The Office of the Auditor has a minimum of 4 to 5 staff. Editor: Runs the office. Directs the Auditor in all its aspects, plans issues, and is responsible for producing on-policy Auditors on time. Asst. Editor: Assists the Editor, acts for the Editor in latter's absence. Next most senior person in the office after the Editor. Auditor News Officer: The executive who handles and supervises all correspondents for the Editor, responsible to see that the Editors are supplied with more than enough onpolicy materials for issues. Auditor Typist: Types all copy neatly and double spaced for the printer, does filing and general clerk work. TARGET BOARD There is a large target board in the office subdivided into the following vertical columns THEME/DUMMY/COPY/GALLEY PROOFS/PAGE PROOFS/PRINTED/MAILED. There are at least 6 horizontal columns. A card with the number of issue of the Auditor, its deadline (date it's due to be mailed out) and the theme of the issue on it is posted under the theme column. Auditors are planned at least 6 issues in advance, so one would have several cards in the theme column representing future Auditors. Then when the dummy is done the card is moved into the "dummy" column to show that the dummy stage is completed and so on until the card sits in the "mailed" column indicating the issue has been mailed out from Saint Hill. The date the card arrives in the "mailed" column should fall on or within 7 days of the date deadline on the card. The above target board also gives us the cycle of action of the Auditor when it is typeset and printed letter press at the printers. By the target board are placed any commendations the current Editor has received and any particular items of interest. Photos of the Founder as have appeared in the Auditor are displayed in the office near the target board. The Auditor office must have a separate space of its own which it keeps in good order. As it promotes and deals in good news the Auditor staff maintain excellent personal images and the Editor sets an aura of high tone efficiency. STANDARD OPERATING ACTIONS THE THEME 1. One plans an Auditor months in advance. Themes for Auditors should be planned at least 6 issues in advance. That way one is at cause over the tide of events but can stay alert and change a theme to suit new circumstances as required. (By theme is meant a recurring pattern, the unifying factor of the issue, the basic push, "sell", goal or communications of the issue.) 2. Put the theme on a card with issue number and deadline and place under THEME on the target board. Get a folder made for the issue and let it collect material. DUMMIES 3. Within ample time, get all the material collected for the issue and do a dummy. On the dummy you mark down what goes where-it's the "blueprint" or diagram of the issue. Dummy also shows approximate size of headlines. This is where you plan the issue. 161 4. Training route is always stressed hardest of all. Thoroughness of training is a keynote of promotion. One promotes the orgs as duplicating standard technology exactly. The SHSBC is the prime Saint Hill service. 5. L. Ron Hubbard is very much part of the Auditor format as the source of Scientology, a very standard action in Scientology promotion. Articles by the Founder are either sent directly by him for an issue or are newly edited into written English from his tape transcriptions. Articles by the Founder are a standard part of the Auditor format. 6. When doing the dummy pay attention to where the folds of the Auditor will fall so as to avoid allowing a crease to fall across the face of a photo of an important personage on the front page or of LRH or MSH anywhere in the issue. Just use good judgement on this matter. 7. Once the theme of an issue has been established don't lose it in your layout or headlines. Loss can result in soft sell. Soft sell can occur if one is not quite sure what one is doing or is dispersed in any way, which results in weak material which is soft sell. 8. Intelligent planning and correct evaluation of importances are mainstays of an effective editor. 9. Keep a dummy simple and don't be afraid to try lots of different ways of doing it in order to get it right. The fastest way isn't necessarily the right way. The dummy is planned per the theme and available or potentially available material. 10. In planning a dummy (involving the sequence of significances and utilization of the spaces of the pages) one has to grasp the fundamental that an Auditor is an exercise in the control of a reader's interest and attention toward achieving the editorial purpose of the Auditor ("To show the world successful Scientology and Scientologists and make them want more Scientology"). The reader's attention is controlled through the interplay of significances (importances) on the physical layout of the dummy plus size of the headlines. (Note page one begins a cycle of action, pages 2-7 continue it, and the bottom of page 8 ends it. There are other cycles of actions within pages I to 8; and of course there is the larger cycle of action involving the purpose of the Auditor.) Study previous Auditors closely, particularly theories commended by the Founder, and notice how the layout and sizes of the headlines direct the reader's attention. A trained Auditor understands what control of attention is about. An artist understands it as the "attraction" of attention. These principles of layout are relevant to any promotion. The physical layout and type size assist the communications of importances so that while a pleasing balance is achieved the view is directed to importances in the order you wish it. Mock up some large sign and you'll get the idea. The positive direction of attention has a lot to do with hardsell. It's smooth. It's very simple. 11. A Major issue shows the image of Scientology (it's 100% successful, puts standard Scientology technology there, shows where Scientology is going, what Scientology is doing, what Scientologists are doing, how Scientology and Scientologists are expanding. (See definition of "Major" in HCO Pol Letter of September 23, 1964, "POLICIES: DISSEMINATION AND PROGRAMMES" and HCO Pol of 25 November, 1968, "SAINT HILL INCOME PEAKS".) 12. A Minor issue reaches the broad Scientology population of the world, as compared to a Major which addresses the trained Auditors and more advanced Scientologists of the world. A Minor more than a Major tends to have more emphasis on lower levels, on pushing a person through their local org to Saint Hill. It is very much more simple in construction and approach. It also, like a Major, holds high the banner of standard tech wherever it goes. All supremely important news is put in a Minor or a special Minor issue is sent out. (See definition of "Minor" in HCO Pol Letter of September 23, 1964, "POLICIES: DISSEMINATION AND PROGRAMMES" and HCO Pol of 25 November, 1968, "SAINT HILL INCOME PEAKS/Reinforcement of Auditor Promotion".) 13. ANY PHOTOGRAPHS USED OF L. RON HUBBARD MUST BE CORRECT IMAGE. NO PHOTOS OF L. RON HUBBARD MAY BE PUBLISHED OF HIM WHICH HAVE NOT BEEN APPROVED BY L. RON HUBBARD OR AN AUTHORIZED AIDE. COPY 14. Copy means the significances of the issue, what's in words. 162 15. Once the dummy is completed the material is now prepared in its final version per the dummy. Any editing of success letters, writing up of feature news stories, captions for photos, editing of tape transcription, etc., are now done. 16. When writing copy, always address one person because only individuals read the Auditor. Never refer to the org as "we". Resist attempts by staff to promote themselves. Apply HCO Policy Letter of 17 April, 1965, "ADDITIONAL MAG POLICY". 17. Articles on organization services can appear in an issue of the Auditor. These are clearly and interestingly written and show the role that service plays on the Bridge. (These are not tech articles, but actually a genre of advertisement. See examples of such in commended issues.) 18. Auditors are described by the Founder as "serene" and "dignified" and also hard sell. Communication is very direct and no tricks of any kind are made. Do not accept any comments from any sources to change to a more "modern" layout or format-this only results in soft sell and disaster. 19. When writing data, watch for specifics. A story can appear dull if all the interesting specifics are not included. This also applies to ads-specifics on the steps of writing an ad can really add life into the ad. One has to have a great reality on who or what one is writing about. Do a CSW whenever required. Confront your material. 20. Always read and reread copy several times before sending to the printer. One must have a critical viewpoint when doing this and is purely looking for anything off policy or nonstandard, conflicting, incomplete or incorrect. The right things will remain because they are right and you have looked. Get your own Div 5 function in on your own work. 21. Out tech can occur not only in material submitted but in photos, so a tech or qual hat must always be worn when compiling an issue. Examples of out tech photos-clay table demos with no labels, auditor using hair spray cans in a session, complete with a plastic lid, poor TR's, etc. 22. Use of headlines and size of type face used can make or break a page layout. Use of the same size and same type face can be monotonous. Differentiation of type faces and size (size being more important than style) with good judgement can really highlight important sections and create the desired effect. 23. The headline of an article should vividly reflect the article itself and is very important. A poor headline can result in dispersal of the reader's attention. 24. When an article is reasonably long, it is sometimes a good idea to break it up with sub-headings which describe each section in turn. The fundamental here is again the smooth control of the reader's attention. 25. Ron is source. Stress Ron as source always. No one else is source. As per policy, no tech is written by anyone else. Only services, applications, use or results may be compiled or written. Success letters and materials sent in must be carefully edited. 26. Make sure the Auditor communicates well, that any Scientology words that need to be defined in Minors or even Majors are defined. Just follow the policy of 23 September 1964 on Dissemination and Programmes, pages 2 and 3. PRINTED MATERIALS MUST BE COMPREHENSIBLE. 27. Quality of photos. A print usually has to look really good and clear to reproduce well. The attitude is always communication first, technique second. You aren't running photo contests. But if the technique is too poor for good communication to occur and when it's reproduced, it can't be used. Insist mainly on feature photos which show action with reality. 28. Always write a photo caption with the photo in front of you. Look at the photo. What is it? And you have your answer-that's your caption. 29. The way that one approaches the Auditor is that it's Ron's comm line and not an org's. Ron's comm line always. As one perfects an issue, one is putting the right particles on Ron's comm line. 30. After the copy has been written, it is typed up very neatly and double spaced for the printer-make it pro looking. Then start in from page I and do the typography for the issue by marking the type styles and sizes on the typed copy, including headlines, that is going to the printer. 163 30. (a) Doing typography consists of selecting type sizes and styles for headlines and text. The type size of the text depends upon the dummy and text; you have so much space to fill with so much text. If you aren't sure what type size the text should be to fill the space for it you can write on the copy "set to fill", which means the linotypist will select the correct typesize and amount of leading to evenly fill the space. (Given "so much copy" two factors determine how many words will fit a given space: type size and leading [the amount of space between lines of type].) The photos, the typed copy and the dummy all go in a folder marked "Auditor no. such and such" with your address. The dummy goes in front, then the copy, then the photographs are properly packaged. GALLEY PROOFS 31. Galley proofs are the next step. 31. (a) Always insist on galley proofs and page proofs of an issue. A galley proof is the material for an issue which has been typeset but not yet placed into pages-it comes in long strips. First rule up the page size of the issue on large pieces of white board (card or paperboard) each page correctly numbered. One normally has two pages on one piece of board corresponding to a single sheet of the dummy. Then take your dummy and cut up the galleys into their correct order per the dummy and place the material (galleys) in their correct position on the paperboard pages. But don't paste anything down until you have correctly placed all the copy in the issue. Don't be afraid to change the placement of photos or articles at this stage. Move the copy around until you find the right placement on the pages. When every page looks right, then do the paste down. NOTE: IF YOU HAVE ALREADY DONE A PROPER DUMMY AND ACCURATELY ESTIMATED YOUR MATERIAL YOUR FINAL PAGE LAYOUT WILL EXACTLY CORRESPOND TO YOUR DUMMY LAYOUT. That's good planning. But the rule is: don't paste it down until you have seen all is well. 32. While the galleys are being put into pages, the other copies of the galleys are proofed and any misduplications by the printers are indicated on the proofreader's copies. 33. The Auditor, now in the form of pages, the exact size of the issue, along with the proofed galleys, are returned to the printer. PAGE PROOFS 34. The next step is to receive page proofs back from the printers. Page proofs are the printed impressions of the pages as they will appear in the printed copies. This is your final check to see that the printer has duplicated the material, photographs and layout exactly and incorporated the corrections you sent him on the galley proofs. In actual practice, one can keep sending back "page proofs" to the printer to be corrected until he duplicates the issue as supplied. When satisfied that the printer has duplicated the issue it's okay for him to actually print it. SUPPLEMENTS 35. Planning a supplement. This should be started immediately after the last one was completed. It takes considerable planning and preparation before anything is even vaguely commenced on it. Decide on what the supplement is going to be about and then go about collecting all and any data on the subject and much much more than you will ever use. Then set about and write a photoscript. A photoscript is a print by print description of the sequence of actions of the issue, the story line which is to be photographed. The photos are the story. (See the LRH photoscript done for "A Student Goes Through Saint Hill".) When the photoscript is right, then plan the dummy and continue the issue from there. 36. A Supplement usually contains one or more photo montages, but this is not mandatory. A photo montage is a compilation of several photos which have been cut out and pasted down onto a sheet. A photo montage is placed where one wants to represent photographically a lot of ideas and actions. The placing of the photos in relation to each other must be done with proper consideration. If you find you are missing a certain piece, almost like a puzzle, order the exact photo from the photographer. 37. The spaces planned for photos are numbered on the dummy in consecutive order from page 1. The backs of the photographic mounts are then numbered identically in pencil so the printer can match up which photos go where. (If the photos aren't mounted put each one in an envelope and number each envelope accordingly. 164 Make sure you follow HCO Policy Letter of 28 July, 1965 "Handling of Photographs".) This procedure is followed with Auditors or supplements. You don't paste the photos in on the dummy. LIAISON WITH SAINT HILL 38. The Editor should use the SH Correspondent to liaise with the Dir Comm SH re the ordering of envelopes and stuffing of each issue (the Editor just makes sure it's done). The Dir Comm SH should advise the Auditor Correspondent SH once a month of the total SH mailing list so that the correct number of Auditors is printed. IMPORTANCE OF THE AUDITOR 39. The importance of the Auditor derives from the following: (a) It is the international journal of Scientology. (b) It's SH's biggest promotion line. (c) SH's public image depends upon it. (d) On-policy issues have been found to be a main factor in SH affluences. THE EDITOR 40. The Editor of the Auditor must perceive what is happening in the expansion of Scientology and must be able to reinforce that expansion fast. The Auditor pushes expansion. The Editor must have his thumb on the pulse beat of Scientology. When L. Ron Hubbard wants to reach broadly on comm lines, he often uses the Auditor. It is the international journal of Scientology and could be described as the intercontinental promotional missile. It must be straight and true and communicate with great reality and directness. Its lines are, after all, Ron's comm lines and this should never be forgotten. 41. The Editor must keep his intelligence and prediction factor high. He must therefore insist on getting copies for his office of HCOB's, HCO Policy Letters, International Ethics Orders, WW Eds and International EDs as they are issued from WW. Proper promotion requires good information lines. The Editor mustn't be isolated on the periphery or get out of touch. 42. One has to keep really up on current Scientology events and changes and be on the ball on this. Sometimes a change may affect an issue. It's better to have an issue a few days late, if necessary, and right than early and wrong. So don't be afraid to hold up a printing or change an issue or part thereof, if it's command intention. Just do what Ron would do. In fact, whenever in doubt over some point in the Auditor, always ask yourself "What would Ron do?" and then find the policy the answer is on. It's always there. 43. The Editor of the Auditor is a live being who can confront the 3rd, 4th dynamics and make things go right, plus a total certainty on the soaring workability of standard promotion and all the technical services of Scientology, and their results. Good luck. Compiled by CS6 Staff for L. RON HUBBARD Founder LRH:rw.rd Copyright (c) 1968 by L. Ron Hubbard ALL RIGHTS RESERVED 165 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 10 AUGUST 1970 Remimeo Auditor journal Hats HCO Hats Promotion Hats LRH Comm Hat THE AUDITOR Org Magazines and Comm Lines In HCO Policy Letter of November 24, 1958 "Magazine Policy" it is stated that: "All magazines are my communication lines, never an organization's. Organizations don't talk, the public doesn't listen. If you want to know how it should sound and look ask yourself how I'd want it-you will have the answer that's being bought throughout the world." This basic statement was re-interpreted in HCO Policy Letter of 29 November, 1968 Issue 11 "Standard Actions, Office of the Auditor Journal" page 4, paragraph 29, as follows: "The way that one approaches the Auditor is that it's Ron's comm line and not an org's. Ron's comm line always. As one perfects an issue, one is putting the right particles on Ron's comm line." As the latter statement is liable to misinterpretation to the effect that a magazine has little or nothing to do with an org's comm lines, or that Ron's comm lines must be segregated from org comm lines, the following statement is made to clarify the matter. It replaces para 29 of HCO P/L 29 November, 1968 Issue 11. Magazines, LRH and Org Comm Lines Clarification: In that an organization has as one of its major purposes to deliver Ron's technology to individuals in its community in accordance with his intention to clear the planet and with other intentions expressed by him, any theta communication line used by the org to forward the major purpose of clearing the planet is a communication line of Ron's either directly or by extension. A magazine which forwards Ron's purposes and policies, whether the magazine is originated wholly and solely, partly, or not at all, by Ron himself is a comm line of his, provided in the last two cases, his name and image are prominent in text photos and ads. An org producing such a magazine has the comm line of the magazine as its comm line, maintained and run for Ron, from the org to its publics as a relay point in one of Ron's communication lines-which is via orgs in general to the publics of the planet. There is no restriction or limit imposed arbitrarily by policy on the degree to which an org may successfully strengthen or forward Ron's comm lines, as the successful way to do so is to do what he says. The degree of exactness with which Ron's communications are duplicated and forwarded by relay points and receipt points determines the success and power of those relay and receipt points. HCO Policy Letter of November 24, 1958 "Magazine Policy" stands. If you ask yourself how would Ron want it, how does he say he wants it, and do that in Auditor, Continental and Area magazines, you will be on and forwarding Ron's comm lines, as you should be. LRH:KU:rr.aap LRH Pers Comm Copyright (c) 1970 for by L. Ron Hubbard L. RON HUBBARD ALL RIGHTS RESERVED Founder 166 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 7 JULY 1965 (Reissued on 9 July 1967) Remimeo Dissem Secs Franchise Auditor PHOTOS, NEWS AND STATISTICS Correspondents FSMs FOR MAGS AND AUDITOR We need lots of Feature News Shots for our Magazines and for The Auditor, and also Feature News stories. A feature news photograph is by definition a posed manipulated picture that tells a story. It is not just a record of an event. It may be, but it is also a made event. Example: Student A reading with delight a letter, which the caption states, tells her she has 29 preclears lined up when she gets back from Saint Hill. That is a Feature News Shot. One had to get the idea, go find a student who had some preclears waiting, get hold of the photographer and get the shot properly done. The absolute minimum of group shots, where the group each faces the camera like a high school graduating class, should be used. When you shoot a group, show it in ACTION, doing something. Directed, planned or redone news is more interesting for our purpose, than groups facing the camera in "Napoleons". So we mainly do Feature. We want pictures of Releases after they are made. We want before and after pictures of spectacular results. We want Joe Smuts, Standard Oil Executive, shown hard at work on his HQS course, or using Scientology in his job. We want photos of successful Scientologists and people using Scientology, done in the Feature News Photo Style. We need these for many Scientology Publications and for future planning. Also send in stories and news items of successful Scientologists or stories and news items of successes with Scientology. Be on the look out for such, and send them in. Try to get a Feature News Shot hi-lighting the story, if you can. Also send in statistics (vital statistics or personal success statistics-not org staff statistics). Lots and lots of statistics. Indoctrinate your local members to send you their statistics as they arise, and then route them on to Editor of The Auditor at Saint Hill. Plan and get feature news shots, news items and statistics. Route or send them to: Editor of The Auditor WW, Saint Hill Manor, East Grinstead, Sussex, England. L. RON HUBBARD Founder LRH:ml.jp.rd Copyright (c) 1965, 1967 by L. Ron Hubbard ALL RIGHTS RESERVED 167 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 28 JULY 1965 Remimeo All Dissem Hats All Dist Hats All Communications Hats HANDLING OF PHOTOGRAPHS Photographs when sent through the communication line either by mail or through the Comm Centre must always be routed either in boxes for such or between two sturdy pieces of cardboard which will not bend. NEVER put a paper clip on any photograph, either to keep several together or to attach dispatches to. JUST NEVER PUT A PAPER CLIP ON ANY PHOTOGRAPH FOR WHATEVER REASON! The reason for such protection of photographs is simple. If any photograph has the least bend or break in it, it cannot be used for photolithograph reproduction in magazines or printed matter as the bend or break causes a white streak to appear in the reproduction which cannot be corrected or used. L. RON HUBBARD LRH:ml.rd Copyright (c) 1965 by L. Ron Hubbard ALL RIGHTS RESERVED 168 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 31 OCTOBER 1968 (Reissued from Flag Order 1534, same date) Remimeo PHOTOGRAPHERS, OF INTEREST TO There are only 2 points which make a photographer a professional. Hardly any "Pro" knows this. 1. TO BE 100% FAMILIAR WITH YOUR CAMERAS, ATTACHMENTS AND ACCESSORIES AND NOT BE INTROVERTED INTO THE OPERATION OF THEM. By 100% means you could locate any switch, attachment, change films, operate and attach accessories in total blackness. This degree of familiarity needs to be worked on.. You need to practise, practise, practise with a camera using date expired film, all the actions concerning loading, unloading and shooting film in any circumstance. You cannot hope to take a good picture if you are worried about which clicker to click. This cuts your reach. You must be able to look, see there is a picture to be taken, and take it-SNAP! If it takes you as little time as 2 minutes to set up your camera, then you've had it, your picture will be lost. You must be familiar with your equipment to take a photo NOW. The way to get this familiar is to DRILL DRILL DRILL until you totally extrovert from the camera. Then you can see pictures to take. 2. A PICTURE MUST COMMUNICATE. Forget the idea that a picture is a record-it's not-it's a communication. You don't stand in one spot and take photo after photo-you get yourself in various positions and take shots; eventually you'll find the position/angle which communicates best and that will be your best picture. A photographer looks for something to shoot-something that says something and then shoots it in such a way (the best way) as to portray that the scene does say something. You don't just take nebulous pictures of Sea, Sky, People, etc. Make your pictures talk. These 2 points go hand in hand-you could happen upon a perfect scene, get yourself in the right position to shoot it and then forget which button to press. By the time you work it out you've lost *your picture. Similarly, you can shoot a perfect scene, perfect range, colour, depth, etc., but it doesn't say anything-it's dead. A picture must say something without captions of any kind. It must communicate. You want to become a professional photographer? - These are the only rules you need to know. Good luck. Irene Dunleavy LRH:ei.rd CS 7 Copyright (c) 1968 for by L. Ron Hubbard L. RON HUBBARD ALL RIGHTS RESERVED Founder 169 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 21 NOVEMBER 1968 Issue 11 Remimeo PHOTO-POLICY FOR MAGAZINES (Of great interest to any photographer. Note: the term "Auditor" in the text refers to "The Auditor", the International Journal of Scientology.) A great deal of interest is shown in our Auditor photos. Therefore, the interest must not be permitted to go stale. How to go stale on photos: Use RECORD shots only. Record shots are head-on dull group pictures, or single faces with no spark. Using standard events over and over, always shot from the same angle, always similarly lighted. The absolute minimum of group shots should be used where the group each faces the camera like a high school graduating class. Using the same dramatic personnae continually is poor. What we want is Feature News shots By definition, a feature news shot means a posed, manipulated picture that tells a story. This is also called a "genre" in the old pictorial school. It is not just a record of an event. It may be but it is also a made event. These, then, are two different types of pictures-the Record shot and the Feature News Shot. We have to do some of the former, as it's all we'll get. We must then make up for it by mainly deriving the latter. A Feature News Shot requires imagination and direction. Example: Student A reading with delight a letter which the caption states tells her she has 29 preclears lined up when she gets back from Saint Hill. That is a Feature News Shot. One had to get the idea, go find a student who had some preclears waiting, get hold of the photographer and get the shot properly done. Example of a record shot: no imagination; somebody with a camera shoots George Brown being handed his classification. Record shots are really harder to do as one has to be on the ground at the time of event. This is all right for fires and train wrecks but we don't have them often. To get a volume of pictures requires a lot of dream up, based, it is true, on what really is going on, but planned and reformed to make better presentation. If you will notice in a local weekly newspaper, the staff photographers fill up a lot of pages with group shots and record shots. Cast of "Ophelia" on stage at High School, showing a lot of lined up people facing the camera or a basketball team all lined up facing the camera, etc. Then one of these photographers does two little girls threading a needle painfully at a sewing class and lands front page. You can turn a record shot into a news feature shot by having the basketball team actually simulate playing or the cast do the scene. Or have the team "get word Malborn challenges them to play", or have a cast member who twisted her ankle yesterday twist her ankle again for you in front of the cast in a "scene at rehearsal". Directed, planned or redone news is more interesting for our purposes than groups facing the camera in "Napoleons". So we mainly do Feature. Strikingly lighted portraits and feature and landscapes should be what we do in The Auditor. Posed groups doing "Napoleons" are all but taboo, and only used because we can't get anything else from Auckland. But even then, I would be more likely to do a photomontage of them or with cut-out faces scattered through an article on Auckland. A photomontage would be the Auckland new quarters with faces pasted around it in some rhythmic pattern in the modern mode. Don't put pictures on things with paper clips. The picture ripples and won't copy or photo-litho. Polaroids can't be blown down with the print as they're only 31/2" x 4%" in the first place. And ranking them in neat blocks of pictures went out in 19 10. While it's less work to do it this way, magazine appearance depends upon industrious formulation of artistic patterns. Following the easiest way doesn't produce a good magazine. And that's photo-policy for magazines. L. RON HUBBARD Founder LRH:ei.rd Copyright (c) 1968 by L. Ron Hubbard ALL RIGHTS RESERVED 171 HUBBARD COMMUNICATIONS OFFICE 37 Fitzroy Street, London W. I HCO POLICY LETTER OF 15 NOVEMBER ADS Issue III OUTSTANDING COPYRIGHTS AND MARKS No book issued on Dianetics and Scientology by any other author than myself has received my permission to copyright in any name but L. Ron Hubbard. If any book or pamphlet has been so copyrighted or any design trademarked it is illegal- The holder must be persuaded to assign or made to assign or sued until assignment is made. We never close such a case and never falter in expending money to accomplish this. A simple request is ordinarily enough. To leave one copyright outstanding anywhere is unthinkable. All copyrights are made to L. Ron Hubbard, then after "my demise" it says in the franchise, to L. Ron Hubbard, Founder. But all copyrights, marks and rights, by blanket assignment are the property of and will remain the property of HCO Ltd. the main office. Although the copyright is to L. Ron Hubbard it becomes by that the property of HCO with no further administrative action by reason of existing contracts and franchises. L. RON HUBBARD LRH:rd Copyright (c) 19 5 8 by L. Ron Hubbard ALL RIGHTS RESERVED HUBBARD COMMUNICATIONS OFFICE 37 Fitzroy Street, London W. I HCO POLICY LETTER OF 20 JANUARY 1959 Issued at Washington (This is to correct and replace HCO Policy Letter of January 15, 1959) All HCO Secretaries All HCO Personnel When in doubt about copyrighting it, copyright it. Copyright and Trademark anything and everything. L. RON HUBBARD LRH:mp.aap.rd Copyright (c) 1959 by L. Ron Hubbard ALL RIGHTS RESERVED 172 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 16 DECEMBER 1965 Gen Non Remimeo Applies SH (c) FCDC Dis Div Hats Dissem Div Hats Dept Insp (c) Repts Hats Dept Comm Hats No other Orgs COPYRIGHT: U.S.A. In order to protect our copyright property in books, periodicals and printed matter that are sold or distributed generally, interim copyrights should be obtained by the continental organization (FCDC) within six months of the date of United Kingdom publication. As this interim copyright lasts for only five years, a completely American edition must be done of those published works for which it is intended to secure a 28 year-term. To comply with the present law all materials used, even the very stencil must be done in America and manufactured in America and the American org address used. Before applying for renewal of copyright, The Copyright Officer, D.C. should obtain and send a list of interim copyright due to expire in the next six months to Copyright Officer, WW who would ascertain from LRH Issue Authority, WW those for which a 28 year term renewal application should be made. As under the present law, only a maximum number of 1500 copies of works published abroad and given a 5-year interim copyright can be legally imported into the USA during those 5 years, The Dissemination Secretary should be alerted to this provision of the American law and ensure that an American edition of good sellers is ready to hand before the Customs prohibit further importation. Addresso WW should have a plate made and addressed as follows: "Copyright Officer, For Registration of U.S. copyright, Founding Church of Scientology, 1812, 19th Street N.W., Washington, D.C. United States," so that he receives an extra copy of all general mailing, mailings to members, and of books as they are published. As the registration of copyright is expensive (6 dollars per item), only books, periodical publications and such policy letters and bulletins that are widely disseminated and of intrinsic value, i.e. those not already covered by previous policy letters or bulletins, should be registered. L. RON HUBBARD LRH:emp.rd Copyright (c) 1965 by L. Ron Hubbard ALL RIGHTS RESERVED 173 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 27 OCTOBER 1969 Issue 11 Remimeo GO Pacific Station SO Div II's Supercargos SO Div VI's Orgs for Info REGISTRATION OF SO INSIGNIA The star and leaves insignia of the SO has been registered in the U.S. Patent OfficeRegistration No. 877,948, on Sept 30, 1969. Our patent attorney in Washington, DC has stated: "As you know, now that this trademark has been registered in the U.S. Patent Office you are legally entitled to and should use an expression such as (R) in conjunction with this trademark wherever the same is used." The Registration Certificate bears the following notice: "This Registration will be cancelled by the Commissioner of Patents at the end of six years following the date of registration, unless within one year next preceding the expiration of such six years, the registrant file in the Patent Office an affidavit showing the said mark is still in use or showing that its nonuse is due to special circumstances which excuse such nonuse and is not due to any intention to abandon the mark. A fee of $10.00 for each class must accompany the affidavit." Supercargo of the senior SO unit in the U.S. is charged with the duty of ensuring compliance with both the above statements. L. RON HUBBARD Founder LRH:rs.ldm.ei.rd Copyright (c) 1969 by L. Ron Hubbard ALL RIGHTS RESERVED 174 HUBBARD COMMUNICATIONS OFFICE 37 Fitzroy Street, London W. I HCO POLICY LETTER OF 17 SEPTEMBER 1958 (Issued at Washington) (Replaces HCO Policy Letter of I June 1957) 1 each staff member WHO CAN ORDER PRINTING field offices The following persons can originate copy for printing: Association Secretary or Organization Secretary Treasurer Registrar Central Files In Charge Director of Training Director of Processing Director of Administration All material to be printed and its price must be okayed by the Director of Administration before order is placed. L. RON HUBBARD LRH:gn.rs.cden Copyright (c) 1958 by L. Ron Hubbard ALL RIGHTS RESERVED HUBBARD COMMUNICATIONS OFFICE 37 Fitzroy Street, London W. I HASI POLICY LETTER OF 31 OCTOBER 1958 1 ea staff member field offices for info Washington USE OF MIMEO RESTRICTED Only 75 copies of any given item may be run off on mimeo machines. Any item to be run further than this number must be well done on Photo-litho or photo offset. All general releases of data go out in Certainty and in no other printed way. L. RON HUBBARD LRH:rs.cden Executive Director Copyright (c) 1958 HASI by L. Ron Hubbard 175 ALL RIGHTS RESERVED HUBBARD COMMUNICATIONS OFFICE 37 Fitzroy Street, London W. I HCO POLICY LETTER OF 12 FEBRUARY 1959 BOOK ADMINISTRATOR (previous printing hat) DEPARTMENT HEAD: HCO CONTINENTAL SECRETARY Purpose: To handle the printing of promotional and disseminating materials for the Organization. To secure good prices and fast service on printed matters. Duties: To be a terminal for finished copy that is ready to go to the printers. To check finished copy for approvals and make sure a proper amount is being ordered. To get copy to printers, either by calling them for pick up or taking it to them or mailing it to them. To get an estimated date of completion, and to notify the originating department when it can be expected back. To get proofs if required. To follow the directions of handling material on arrival from printers. I (c) Initial delivery slip when received satisfactorily and attach to approval and send to Disbursements. 2. Send 2 copies of material to Legal (for copyrights). 3. Send I copy to Public Relations. 4. Send I copy to Assoc Sec. 5. Send 10 copies to HCO. 6. If book for bookstores send copy to Reviews list. 7. If new books, or one that has been out of print for some time, advertise in Ability/Certainty. To keep a record of what is at printers at all times. To make certain that all material is copyrighted. To keep printing plates in good order. To handle re-printing along the same routine as for printing new materials, supplying printer with plates where necessary. To check book advertisements in Ability/Certainty magazine. To follow up on all books and printed matters. L. RON HUBBARD LRH:mp.gh.rd Copyright (c) 1959 by L. Ron Hubbard ALL RIGHTS RESERVED 176 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 7 MAY 1964 HCO Cont Dirs HCO Secs Org Secs RIGHTS TO PRINT OR RE-PRINT SCIENTOLOGY BOOKS AND MATERIALS As from this date, all established works on Scientology and Dianetics will only be printed and supplied by Book Dept, of Scientology Library and Research Ltd., at Saint Hill, and no permission will be given to any Scientology Organization to print such works locally. Further, no new works on Scientology or Dianetics may be printed and published except by Scientology Publications Ltd., at Saint Hill. Issued by: HCO Technical Materiel Secretary WW for L. RON HUBBARD LRH:dr.rd Copyright (c) 1964 by L. Ron Hubbard ALL RIGHTS RESERVED 177 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 21 DECEMBER 1969 Issue 11 Remimeo HCO Exec Sec Dissem Sec Dir Pubs Printer Liaison GUIDE TO THE FUNCTION OF PRINTER LIAISON (Sources: Basic LRH Policy, MSH directives on printer liaison admin and procedure, MSH verbal info given to me, my experience in four countries of the world and data from Leon Steinberg and Herbie Parkhouse.) The function of the Printer Liaison found in Dissem Div, Dept 5, on the modern org board needs some explanation. When an org uses an outside printing firm to print a magazine, flyer, etc, the following data concerning the function of printer liaison should be known and used. Excellent printer liaisoning as contrasted to poor printer liaisoning, can save an org a lot of money and, at the same time, enhance org PRO by ensuring an adequate printing quality is achieved within funds allocated. In one area printing bills were cut by half with improvement of quality through the introduction of standard printer liaison procedures. Given the same budget a good PL can get better quality and increased quantity through cheaper prices per particle than a careless PL. All of the above can contribute to an org's solvency and future prosperity. NOTE: This data is applicable mainly where an org does not have its own printing facilities for a given job and uses a commercial printing firm. THE BASIC SYSTEM Standard Scientology P Liaison procedure is based upon the 3 quotes (or more) system. A quote is singly a price estimate only but, considered more broadly, it is a complete estimate (CSW) by a printer on the service he can render. It includes: I (c) An exact total cost (including any tax) 2. How long it will take to begin and complete delivery 3. Examples of printer's previous work (this gives estimate of quality). One gets a quote as above from at least 3 printers and compares them within one's predicted budget, production deadline and quality expectation. The perfect quote will be a printer who combines the lowest price with professional, clean quality with a satisfactory speed of particle flow. Certain printers, because of the types of machines and labour available (mechanical and experiential specialization) may be found to do some types of jobs faster and more cheaply than others. Anyone holding the printer liaison hat (or function from above) should become familiar with the basic printing tech so as to recognize and isolate which printers are most suited or technically specialized for various types of work required. One can learn by asking the printers to explain and 178 being interested in what each can do and why. A good P Liaison by comparing prices and being inquisitive, can actually reduce printing prices through increasing demand for his work and introducing competitiveness (without 3rd partying) amongst printers. It has worked to say, for example, "Printer X can do the job for V 00. You can do it for V 10. How come you are higher? Can you reduce your price? I'm sure we will be having a lot more work coming up, We expect to expand, you know, at an even more rapid rate." The keynote of P Liaison's activities in handling printers or their representatives is ARC, professional attitude and positiveness. A good P Liaison, as he is handling the public can be an effective PRO point for his org. The P Liaison uses the following senior stable datum: "A Scientologist who fails to use Scientology technology and its administrative and Ethics procedures on the world around him will continue to be too enturbulated to do his job." I An excellent P Liaison once handled a suppressive manager of a company who was cheating the org with sabotaged service and false promises by writing his boss with the full facts. The boss immediately realized the manager had been doing the entire company in with false reports and bad service, saw he was a psychotic and instantly fired him. A successful Ethics action for poor service has been to drop the firm for a while indicating with good ARC why he is being dropped and who goofed. Given another chance at a later date, a printer has made amends with exceptionally low bids. THE CYCLE I (c) It's quite essential the P Liaison gives the printing firm exact specifications for the job so you and he know exactly what he is quoting on. Make sure there is an understanding on the type and weight of paper to be quoted on. The P Liaison should also understand how the printer would do the job-by what printing methods and on what machines. Always break the job down into parts-does the printer intend to farm any part of the work out because he isn't equipped to do it all himself? Recognize that folding usually comes after printing and is not usually an integral part of the printing procedure. An org can, therefore, save money by hand-folding in an all-hands folding and mailing party or borrow a folding machine or whatever. The point is each step of the job should be known or cleared with the printer during the quote stage so there aren't unknowns about it and points where unnecessary expenditure can be curtailed aren't overlooked. 2. The P Liaison doesn't actually place the order. He gets the quotes. A PO for the job is then presented on standard FP lines with all relevant CSW. 3. When the exact PO is approved by FP the official order for the job with an order number is then placed by Disbursement in writing with the printer. 4. A quote from the printer via the printer's rep to the P Liaison should be officially in writing. "If it's not written it's not true" is our policy. 5. After the above is done the P Liaison now ensures rapid compliance is achieved to his org's order. Presumably an agreed upon estimate of completion was given with the quote. A printer has usually a lot of other orders. He doesn't have a time machine or policy on priority of orders. A P Liaison keeps an active account of his org's order. He keeps checking on the progress of the job. The maxim is he bugs the printer to get his job done more than anyone is bugging the printer for their job so the printer does it just to get you off his back. That works-and it's done with ARC and 179 good PRO. You become a real stable terminal to him in his confusion of which job to do next and when. 6. The cycle continues when the job is checked on delivery for accuracy, correct quantity and quality. The org gets, at least, what it's paying for per the approved written quote. If a job isn't acceptable (not what the org agreed to pay for, for example, it's below a professional printing standard), it is not accepted but redone by the printer as required. Why it's unacceptable is indicated with reality. An honest printer will concur and redo it or make amends. 7. Finally, the job is used by the org and its users and the printing bill is paid. When a printer does a good job, thank him. When he does something special, commend him. Honest, hard working printers can stay up all night for you and be an asset to an expanding org which uses them. QUALITY Quality does not necessarily mean "expensive" by a long shot. The basis of all pro quality printing is the production of accurate, clean and properly inked work. When your Promo Dept does the original art work, quality begins with whether the material is attractively designed, well written, typed neatly and laid out straight. Therefore, a basic quality image is achieved through promo's competence and standard layout and a printer's standard work. NONE OF THESE COST MORE. ADMIN A P Liaison logs each job and devises an accurate record to tally the following data for reference: job, number of copies, firm, price, delivery record, quality, any comments. This gives a P Liaison a guide to who's who amongst printers and provides a history for comparing new and old quotes. The P Liaison also keeps an address book with the names of firms, their addresses, telephone numbers and the name of each firm's representative. The above data can also be used by anyone doing manufacturing liaison. Written by David Ziff Flag Org for L. RON HUBBARD Founder LRH:DZ:rs.ei.rd Copyright (c) 1969 by L. Ron Hubbard ALL RIGHTS RESERVED 180 NOT HCO POLICY LETTER CORRECT COLOUR FLASH BLUE ON WHITE EXECUTIVE DIRECTIVE FROM L. RON HUBBARD LRH ED 98 INT 19 April 1970 To: HCO ES From: Ron Subject: MIMEO As you will hear, you are about to get all local promotion make up in your org. Pubs will cease to do it. This brings up MIMEO and/or PHOTOLITHO machines. About 15 years ago I examined this subject and found that no org could prosper or even function without a MIMEO machine. This could be interpreted as one of these small photolitho machines or as a mimeograph. We have never had any trouble running mimeo sections. When WW started mailing out already cut stencils for HCOBs and PLs it was just being accommodating. It did however tend to reduce the local mimeo sections. Over several years the final result has been scarcity of materials. This makes an outness in courses, in staff know how and has obviously cut deeply into income. Now that orgs will be doing their own local promotion a MAKE UP SECTION in Div 2 will take on new importance. If you have a mimeo or photolitho you can promote quickly. You can reach people like FSMs easily. You can issue mimeo orders for students and staff. And most importantly you can make up HCO B and HCO PL deficiencies. This doesn't mean you never get anything (like a mag or prom piece) printed. It does mean you can fill in the dead spots promotionally with mimeo. If Address is plated and in some kind of shape you can do a lot with specialized promotion like to all past students or all past pcs, etc. You can offer them special things. Personally I don't think I could run an org without a mimeo or photolitho machine. Routing forms, bits and pieces of admin, if lacking can tie the place in knots. HCO, if it has a mimeo and an address file can always set wheels in motion when stats go down. I have been having a spot of trouble the last half year trying to reach to some org staffs because the mimeo-bulletin-Ed-PL lines were stumbling across all absence of a make-up, mimeo section in several orgs. This points out a larger outness. If you don't have make-up mimeo under your direct control and in an org you tend to lose out in a number of ways. A Roneo Stencil Cutter and a Roneo mimeograph machine and file cabinets and mimeo typewriters are not all that expensive. Other brands and types are quite good. There are also photolitho systems, the only drawback is that they require more skill, are more expensive and work turned out on them, when used for general magazines is not all that good. Looking back over the years, I can't see how an org could run without a make-up, mimeo section. Thought I'd just pass it on to you as a tip. [seal] Love, Ron L. RON HUBBARD Founder LRH:dz.rd 181 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 2 MARCH 1971 Remimeo HCO Hats MIME0 SECTION The Mimeo Section has been transferred to HCO Dept 2, Comm Department. The Mimeo Section is composed of two Units-MIMEO and MIMEO FILES. It will be found that HCO cannot hat and pack unless it has a Mimeo Section. The MIMEOGRAPH OFFICER is in charge of all Mimeo activities. Under him and answerable to him is MIMEO FILES IN CHARGE, which must be a separate manned unit. Full Policy, HCO B and ED files should exist in Mimeo Files. Other mimeo issue types are also filed in Mimeo. Routing Forms and other forms are run off in Mimeo itself. Spare or replacement issues are also run off by the Mimeo Unit. At one time this was a Mimeo Files action but was found to impede filing. Where a Continental Liaison Office has two or more orgs in the same city it may at local option take over all Mimeo activities and files of that City. Otherwise orgs are responsible for their own Mimeo Section. The Org Board of an org when Mimeo Files is delegated to a CLO, is marked "Mimeo Section, Liaison to CLO". In this case also the CLO charges the org for issues and packs, providing only that it does furnish them and that "FP" and other actions do not forbid an org hats and materials. HOWEVER THIS IS ARRANGED IT DOES NOT RELIEVE THE ORG OF RESPONSIBILITY FOR HAVING COURSE MATERIALS AND HATS TO ISSUE. Tape ordering to make up Course Materials goes to Dept 16. But if Publications does not get in tapes to be used on Courses, it is Mimeo Files that is ultimately Responsible as these are also a COMMUNICATION. Promotion Mimeo does NOT belong in Promotion as it gets USED for Promotion which is NOT a correct use of Mimeo. Only Emergency meetings or offers when no time exists are ever put on Mimeo as it is unsightly. A print type typewriter such as an IBM Executive (not their typesetting unit) and an office type photo offset machine (definitely different than Mimeo) is the traditional magazine and promotion set up, shoddy mimeoed magazines are forbidden, both because of awful appearance and excessive cost. Large magazine issues can sometimes be typeset and printed BUT THIS IS ONLY DONE WHEN LESS COSTLY THAN ORG COPY PHOTOLITHOED. A Magazine may be sent out to be photo-lithoed. It may NEVER be mimeographed. Mimeo Files .The extent of stencils and cabinets needful for a complete Mimeo Files Unit if too much for a small org may be done by Liaison to a Continental Liaison Office. 182 An org of any size, however, will find that it cannot operate without access to Mimeo Files. Mimeo Use The orders of an org are a usual use of a Mimeo activity. The duplication of EDs, new P/Ls and HCO Bs is another vital use. Two Choices An org must have (a) a Mimeo Section of its own or (b) a positive rapid liaison with an efficient and complete Mimeo Section in a larger org or a CLO. There is no third choice. The entire form of the org, the work calibre of the staff member, the readiness of full course materials depend utterly on a Mimeo Section, Many orgs, deprived of use of files, have almost vanished. Even an HCO cannot form unless it has the policies relative to its duties and functions. Mimeo and Mimeo Files are important. LRH:sb.mes.rd L. RON HUBBARD Copyright (c) 1971 Founder by L. Ron Hubbard ALL RIGHTS RESERVED HUBBARD COMMUNICATIONS OFFICE 19 12 19th street N.W., Washington, D.C. HCO POLICY LETTER OF 23 DECEMBER 1958 (to all HCO staff only) HCO London for dist. to sterling HCOs QUALITY OF PRESENTATION HCO is hereby given the authority and responsibility to ensure high quality presentation of all tapes, books, mailings, film showings, tape shows, Congresses, etc. This is the right to demand high quality, not to do it all. HCO must pass on all such showings or printings as to equipment and styling. You always lose money with poor presentation so why try to save money that way. Motto for all presentations: Get the best. Have it professionally done in accordance with stiff specifications. Let's put quality in Scientology presentation! LRH:mg.aap.cden L. RON HUBBARD Copyright (c) 1958 by L. Ron Hubbard 183 ALL RIGHTS RESERVED HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 22 APRIL 1965 Remimeo Sthil All Orgs URGENT All Scn Staffs Dissem Hats HCO Hats Office of LRH Design (c) Planning All Promotion Functions in an Org All Mailing Activities in an Org BOOKLETS, HANDOUTS, MAILING PIECES (Effective at once Saint Hill Effective June 1, 1965, other Orgs) No mailing may be made without a complete sample of the entire mailing being okayed by myself at Saint Hill. No booklet or brochure may be given or handed out without being okayed for that specific purpose by myself. No Letter Registrar may mail bits or pieces in letters without their being specifically okayed for that purpose by myself, No insert may be placed in Certificate mailings such as a pamphlet or brochure without my specific okay for that purpose. Previously Letter Registrars and Dir Prom Reg have chosen out bits and pamphlets to mail people at their own discretion. This is cancelled. Any such presentation must first be okayed for that purpose. That a booklet exists or has been printed is not an okay for its general use. Any printed booklet or book must be okayed before being used for a specific purpose. This means that booklets and handouts may not be indiscriminately released. One may not place them in with certificates or mailings unless they are okayed to be used for that purpose. Booklets, etc may not be handed around at Congresses or in pcs. unless they have been okayed. SUBMISSION FOR OKAY The entire packet that is to be mailed or handed out or put in with a certificate must be packaged up the way it will be assembled and passed to me via the Office of LRH Saint Hill. Mark it-Office of LRH Saint Hill-Issue Authority Section. Do not send a pamphlet and ask if it is okay to release it. State what it is to be released with or how it is to be released. All permissions granted are for a specific use of the material. That an item has 184 been given a specific permission for a specified use does not grant permission to use it as anything else. If it is to be used for anything else, a new permission must be asked. All permissions granted will be issued as SECEDs and expire, like all SECEDs, in one year. MAGAZINES Every issue of a magazine must be passed upon in Dummy Form. Two dummies must be submitted. One is kept, the other returned. A copy of the finished magazine must be sent to the Office of LRH, Issue Authority Section. BOOKS Books which may be advertised and sold must first be passed upon by the Issue Authority Section. This includes all books, those by myself and others. REPRINTING BOOKS Any book to be reprinted must have an authority from the Issue Authority Section. On requesting a reprint authority, sales data on the book during the past year must be included, Several new books are to be issued and they may replace some old ones. Some old books are to be rewritten. "Unauthorized issue" means that the material does not have an authority for that purpose and is a misdemeanour. Co-ordination of issue makes it possible to assess values of various materials and bring greater effectiveness of presentation. L. RON HUBBARD LRH:wmc.rd Copyright (c) 1965 by L. Ron Hubbard ALL RIGHTS RESERVED 185 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 22 JULY 1965 Issue 11 Gen Non Remimeo HCO Dissem Sec DISSEMINATION MATERIALS TO SAINT HILL As per the Policy Letter of 22 April 1964, before its printing or copy, any publication, mailing piece or hand-out of any Central Org, City Office or Franchise Centre, has to be passed by the Office of LRH, Saint Hill-Issue Authority. A copy of each actual material then printed or otherwise reproduced is then sent to the HCO Dissemination Secretary WW Saint Hill. It is accompanied with a despatch stating what it is being used for and a record or copy of the LRH authorization for that use. The only Org that publishes books is Saint Hill. Only Saint Hill cares for the reprinting of books or the printing of new books. At times in the past, other Scientology orgs have printed books. If your org has ever printed a book on Dianetics or Scientology, whether in English or another language, please send 8 copies (or fewer, if 8 copies aren't available) of that book(s) to the Archives Officer WW, HCO Dissemination Division, Saint Hill. If you know of any books or materials of Dianetics or Scientology which have been translated into any other language, please secure, similarly, copies of these and send them to the Archives Officer WW, Saint Hill. If you know of or come across any unpublished translations, have a copy or the manuscript sent to the Director of Compilations WW, Saint Hill. Only Saint Hill will publish translations of Scientology books or materials. Important: Each individual package or article sent to Archives WW must have a slip with it (inserted) stating what it is, how many, and who is sending it. This is written in usual despatch form. This is in addition, of course, to the mailing address. An unpublished translation sent to the Director of Compilations should have the address of the translator included. L. RON HUBBARD LRH:ml.kd Copyright (c) 1965 by L. Ron Hubbard ALL RIGHTS RESERVED 186 HUBBARD COMMUNICATIONS OFFICE 3 7 Fitzroy Street, London W. I (Issued at Washington, DC) HCO POLICY LETTER OF 27 AUGUST 1958 1 each staff member Field Offices The Washington DC central organization fills book and tape cash orders for dollar areas only. HASI London fills sterling area orders. L. RON HUBBARD LRH:rs.rd HUBBARD COMMUNICATIONS OFFICE 37 Fitzroy Street, London W. I HCO POLICY LETTER OF 25 MARCH 1959 BOOK POLICY All areas including New Zealand, South Africa, Melbourne, Los Angeles, Washington and London should send as soon as possible a list of all books, Pabs and Tapes in stock to HCO WW. From this Master Inventory we can begin to allocate books and reprint those we are lacking. L RON HUBBARD LRH:mp.gh.cden Copyright (c) 1959 by L. Ron Hubbard ALL RIGHTS RESERVED 187 HUBBARD COMMUNICATIONS OFFICE 37 Fitzroy Street, London W. I HCO POLICY LETTER OF 29 APRIL 1959 DEFACING BOOKS AND PROPER ADDRESSES ON THEM Books shall not be defaced by ugly rubber stamps. Price alterations in books and modernized Central Organizations' addresses should be changed by overpasting old data or address with a neat printed sticker. No book should be released with an improper address or price in it or lacking a Central Organization address. L. RON HUBBARD LRH:mp.eden Copyright (c) 195 9 by L. Ron Hubbard ALL RIGHTS RESERVED HUBBARD COMMUNICATIONS OFFICE 37 Fitzroy Street, London W. I HCO POLICY LETTER OF 4 JUNE 1959 CenO UK only SALE AND HANDOUT OF CERTAINTY MINORS I (c) People coming in to Reception may take Certainty minors as free handouts. 2. People ordering copies by post in addition to the copy they receive because they are on our mailing list, and people making quantity orders (e.g. Field Auditors ordering 50 or 100 for their own use) must pay 1/6d a copy, less any discount they may have as a member. L. RON HUBBARD LRH:gh.cden Copyright (c) 1959 by L. Ron Hubbard ALL RIGHTS RESERVED 188 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 3 NOVEMBER 1959 CenOCon RE-ORGANIZATION OF BOOK SUPPLIES The purpose of this new scheme is to simplify the present situation regarding supply of books to HCO Book Departments from HCO WW and DCI, to relieve other offices apart from these two of the burden of having to carry stocks of great diversity, and to make it financially possible for other offices to re-print or obtain the following 7 items by centralizing "odd" titles. All book sales offices should have or obtain the following as their only stock (any titles not listed and still in stock should be sold in the usual way, but will not be re-supplied, either by HOD WW or DCI, to your office). I. Problems of Work 2. Fundamentals of Thought 3. Summary of Scientology 4. Evolution of a Science 5. Dianetics: The Modern Science of Mental Health 6. Science of Survival. (HCO WW being notified of any re-printing plans and 6 copies forwarded to them.) 7. Any new book which appears. (These will be produced either by HCO WW or DCI, quantities allocated and shipped to each office, and when this initial supply is exhausted the book will only be available from either of these 2 offices in the manner outlined later in this Policy Letter.) If any of these titles have to be obtained from either HCO WW or DCI (applies mainly to the expensive titles) by any other office they should be ordered direct in fairly large quantities (to keep shipping costs low) and not through another office. There is little profit to be made in one office buying from HCO WW or DCI at 50% and supplying another office at the same discount. However, it is advised that the main HCO office on each continent prints all of the above 6 and distributes them amongst the smaller offices for which it is responsible. All other titles not listed above will be obtainable only from HCO WW (for Sterling Areas) or DCI (Dollar Areas). They will be obtainable by General Public, Booksellers, etc., in either of the two following ways: I (c) By writing direct to HCO WW or DCI enclosing price of item/s plus postage. 2. By paying the local HCO Office the price of the item/s plus postage. In either case the item/s will be shipped direct to the person requiring. Procedure for ordering will be as follows: I (a) Person writes direct to either office and includes the local currency equivalent of the Sterling and Dollar prices and postage rates listed below. 2(a) Person requiring item/s through any other office pays that office the local equivalent of the prices listed below plus postage. Any discounts must be calculated at this time, not later. The person taking the order then advises HCO WW (in Sterling Areas) or DCI (in Dollar Areas). The information that should be sent to these two offices is: 189 1. Name of person ordering. 2. Address of person ordering. 3. Name/s and quantity of item/s required. Upon receipt of this, HCO WW or DCI then debits your office with the cost of the item/s less 50% plus postage (in Sterling or Dollars). (Note for HCO WW and DCI: The invoice doing this should be headed with the name and address of the office who sent the order, and the name and address of the person requiring put below the actual calculations on the invoice. The copy which remains in the Book Section for records should be filed under the name of the office but in alphabetical order). After invoicing, the material is sent direct to the person requiring and not to the office which ordered them. It is up to the office taking the order to ensure that it takes the correct money as HCO WW or DCI will debit them for the amount required less 50% plus postage. Orders from all Sterling Area offices can only be sent to HCO WW and in Dollar Areas to DCI. In the event of the book being out of stock at one of these two offices, the office unable to supply will debit the office ordering (as above) and advise the other central office of the order. This central office will then send the item/s and debit the office who passed the order. e.g. Melbourne forwards an order to HCO WW for a book. HCO WW has no stock, but DCI has. HCO WW debits Melbourne with cost, less 50%, plus postage, in Sterling and passes the details to DCI. DCI sends the book to the person and debits HCO WW with cost, less 50%, plus postage, in Dollars. If the order is being passed in this way, the invoice should be marked "Order passed to (c) (c) (c) (c) (HCO WW or DCI, whichever the case may be), by the office which passes it over. The customer only receives one white copy of the invoice and that is the one he receives when he actually pays for the item/s at his local office. At the end of every week, each office (apart from HCO WW and DCI who have a separate arrangement) will forward a cheque paying for the items ordered, to the office the item/s were ordered from, unless other arrangements are in force. The onus is on each office to see that this cheque is forwarded and any office that is late or neglects these payments will have their orders dealt with after all others. Right now each office should list all their back orders of items listed below and forward these to either HCO WW or DCI (whichever area they are in) except "Have You Lived Before?" which is considered a "new" book (see No. 7 at beginning of Policy Letter). Any back orders for books which are now not obtainable, i.e. "Creative Education", "Sex in the Basic Personality", etc., should not be forwarded. Any payments to you for these should be credited to the account of the orderer and that person notified. Initially there may be delays on certain items until both DCI and HCO WW have comparable stocks, but once this balance is achieved things will go smoothly. By the way, air mail rates for books are being worked out and will be announced at a later date. Advanced Procedure and Axioms 12/6 $2.50 Dianetics 1955 10/- 83.00 Scientology 8-80 5/- $1.25 Scientology 8-8008 12/6 $3.50 History of Man 15/- $3.00 Creation of Human Ability 17/6 $5.00 PAB Books, 1, 2, 3, 4 (c) 5 6/- $1.25 ACC Manual 5/- $1.25 190 Child Dianetics 12/6 $2.75 Creative Learning 10/- $3.00 Self Analysis (US edition available only in America) $2.50 Self Analysis 12/6 $3.00 Fortress in the Sky 51- $ .50 All about Radiation 7/6 $3.25 Key to Tomorrow (Scientology: Its. contribution to Knowledge) 15/- $2.50 Clear Procedure-Issue 1 10/- $2.00 Control (c) Mechanics of SCS 5/- $1.25 HAS Training Manual 51- $1.25 ACC Clear Procedure 9/- $1.25 How to Live Though an Executive (Communications Manual) 12/6 $2.00 Handbook for Preclears 15/- $2.50 Intentions (Poems by Julian Cooper) 6/- $2.00 Tone Scale (Black and White) 7/- $1.00 Tone Scale (Coloured) 10/6 $1.00 Chart of Attitudes 5/6 $ .50 Chart of Human Evaluation 5/6 $1.00 Rights of a Field Auditor 5/6 $1.00 Church Greed 9/- $I.25 Photo of L. Ron Hubbard (bust) 2/6 $1.50 The Great Religions 3/6 $ .35 This is Scientology (Science of Certainty) 5/- $1.25 Dianetics: The Original Thesis 12/6 $2.50 London Clearing Congress Records 8 gns. $24.00 (Each office should keep a sample of the above for display and promotion.) Postage rates as follows: Items up to and including 6/- (1.25) - 6d or 10c. Items from 6/- up to and including 17/6 (3.50) - 9d or 15c. Items above 17/6 - I/- or 20c. Postage prices for other items (the one above refers mainly to books) are being calculated and will be issued at a later date. And please note the following discounts etc., London Clearing Congress Album-Life Members only 4 gns. $12.00 no other discounts. International Members - 10% (see Policy Letter October 26, 1959) - only on books, etc. over 5/- or $1.25 Life members or Shareholders-20% on all items. (Records see above). Peter Stumbke Book Administrator HCO WW for L. RON HUBBARD LRH.js.cden Copyright (c) 1959 by L. Ron Hubbard ALL RIGHTS RESERVED 191 HUBBARD COMMUNICATIONS OFFICE 37 Fitzroy Street, London W. I HCO POLICY LETTER OF 18 MARCH 1960 CenOCon "HAVE YOU LIVED...." SALES Sales of "Have You Lived Before This Life?" of the first edition are limited to members of the Hubbard Association of Scientologists, International. An expurgated edition at a lower price will be made available to the public if it is ever placed on public sale. It is called to HASI attention that this is a HASI book. L. RON HUBBARD President HASI LRH:js.mm.cden Copyright (c) 1960 by L. Ron Hubbard ALL RIGHTS RESERVED 192 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 28 JULY 1960 HCO Sec Info Assoc Secs Info HCO Communicators BOOK ADMINISTRATION Due to the importance of the role of books in dissemination, the following policies are laid down: 1. The Book Administrator shall be an executive of HCO and HCO Ltd. (a) He or she may not be newly appointed or transferred or dismissed without approval from HCO WW. If appointed the appointment shall be provisional until confirmed. (b) Minimum staff requirement graph and IQ are prerequisite after Jan 1st 1961. (c) Graph and IQ shall be forwarded with request for confirmation. (d) Dismissal may occur only after a confirmation is received from HCO WW. 2. The Book Administrator shall follow the administration procedures to be laid down and agreed upon in a future policy level to sharply standardise administration. 3. The Book Administrator may hire his/her own clerk and dismiss his/her clerk with consultation with the HCO Secretary in immediate supervision of the Book Administration. 4. All stocks and quarters relating to books are the full responsibility of the Book Administrator. 5. All book supplies are the responsibility of the Book Administrator. 6. All income report sheets are to be done by or for the Book Administrator, and submitted by each following Monday directly to the highest officer of a Central Organisation via the HCO Secretary. 7. All Advisory Committee reports on books shall be made out and submitted by the Book Administrator and every such report shall show: (a) The five current best sellers. (b) The number of back orders extant. 8. E-Meters, their supply, financing and sale, shall be the whole responsibility of the Book Administrator. 9. All insignia, badges and such materials shall be the responsibility of the Book Administrator. 10. All tapes shall be the responsibility of the Book Administrator. 11. That books are or are not being sold in an area, are or are not being advertised, are or are not being sold to book stores, shall be the full responsibility of the Book Administrator. 12. In addition to his pay, the Book Administrator shall receive 2% weekly of the cash mail order sales and sales to book stores, and in particular all books sold in PE or to PE Courses. This shall include badges, insignia, meters and tapes. 13. The Book Administrator may communicate directly with the Book Administrator at HCO WW, or with any other Book Administrator, without vias or forwardings, and may use telex and cable when vitally necessary. (a) It is preferred that all communications about books and stocks, prices and sales are made to HCO WW directly by the Book Administrator. 193 (b) The Book Administrator should furnish information copies of despatches to the HCO Secretary and Association Secretary if required. The purposes of this policy letter and these policies are to increase book dissemination, increase stocks, and to handle books and book matters without disturbing or overcrowding the lines of the Association Secretaries and the HCO Secretaries. The action being taken herein is first to establish firm terminals in all organisations for book matters, and then to provide easy direct communication lines to HCO WW. The existence of terminals and lines for matters relating to books and related materials should increase dissemination markedly. Where the book stocks and sales of an organisation are too small to warrant any book personnel, this hat shall be worn by the HCO Secretary. But where book traffic warrants a single person, that person shall be appointed Book Administrator, even though he is also shipping clerk. L. RON HUBBARD Executive Director LRH:rf.rd Copyright (c) 1960 by L. Ron Hubbard ALL RIGHTS RESERVED HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 9 JANUARY 1961 HCO Secs Info Assoc Sea Info HCO Communicators BOOK ADMINISTRATION (Cancels HCO Policy Letter of July 28, 1960) HCO Policy Letter of July 28, 1960, "Book Administration", is cancelled. The Book Administrator in a Central Org or HCO Office is an HCO personnel, and comes under the supervision of the local HCO Secretary or HCO Executive Secretary. No percentage of sales of books or other supplies will be paid to the Book Administrator. Issued by: Peter Hemery HCO Secretary WW for L. RON HUBBARD LRH:js.rd Copyright (c) 1961 by L. Ron Hubbard ALL RIGHTS RESERVED 194 HUBBARD COMMUNICATIONS OFFICE 37 Fitzroy Street, London W. I HCO POLICY LETTER OF 6 JULY 1960 CenOCon Re-issued from Sthil LT MEMBERSHIP PRIVILEGES Some confusion may exist with regard to the privileges entailed in a Lifetime Membership. The purpose of this Policy Letter is to clarify the situation after review of this problem in various areas. It is possible that the details as indicated here will not coincide with the actual position in your area, or it may conflict with existing privileges which have actually been granted hitherto to the Life Members. However, since the advantages and privileges must be the same in any area of the world it will be necessary for all Scientology Orgs, in all areas to conform eventually to the rundown as shown here. Life Members in your area should be informed of any changes which may affect them as soon as possible. A Lifetime Member gets 20% discount on Processing, Training and Books. He does not get a discount on tapes or E-Meters or any other materials which may be supplied by a Book Department, but on books only. He does not get a discount on ACC fees, as the ACC is a specialized HCO activity. The discount on Training is given on any training taken in an Academy, including the Extension Course. If a LT Member is also an International Member, he receives a 30% discount on books instead of 20% (so long as he retains both memberships). The 30% discount applies only to books, not Processing or Training. If an International Member becomes a LT Member, he receives a refund of the unused portion of his International Membership (unless he wishes to retain the Int Membership). Neither an International Member nor a LT Member receives any discount on Congress entrance fees. A LT Member gets the HPA/HCA portion of the Extension Course free, but pays the normal fee for the B.Scn/HCS portion of the Extension Course (less discount). The LT Membership does keep a Certificate in force. A professional Scientologist who is a LT Member does riot need to take out an International Membership in order to keep his certificate valid. The LT Member receives the area magazine (Certainty, Ability, etc) as he is on the mailing list (not because he is a LT Member). He does not receive the PAB magazine. The PAB magazine is sent only to the International Members. Addresso Departments should therefore not include the LT Members in the addressed envelopes or stickers which they send to HCO WW for the PAB mailings. All discounts are for cash purchases only. This Policy Letter does not countermand the usual rule that book discounts are not allowed on books costing 5/- or less. HCO POLICY LETTER OF 28 JULY 1960 CenOCon Re-issued from Sthil INTERNATIONAL MEMBERSHIP PRIVILEGES The privileges and discounts entailed in an International Membership at present are as follows: International Members receive the PAB Magazine monthly, and also the Continental Magazine (Certainty, Ability, etc) monthly. International Members receive a discount of 20% on all books, charts and scales except those priced at 5/- ($1.25) or less. There is no discount on testing materials. International Members receive a 20% discount on tapes, and also 20% discount on EMeters supplied by HCO WW. If an International Member also holds a Lifetime Membership, he receives a 30% discount on books, charts and scales instead of 20%. The 30% discount applies only to books, charts and scales, not to tapes and E-Meters. International Members do not receive any discount on Congresses. All discounts are given on cash purchases only. This Policy is not intended to affect the discounts already in force for Lifetime Members and Franchise Holders, which remain unchanged. Peter Hemery LRH:rf.gh.rd HCO Secretary WW Copyright (c) 1960 195 for by L. Ron Hubbard ALL RIGHTS RESERVED L. RON HUBBARD HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 2 AUGUST 1960 CenOCon BOOK SUPPLIES (Cancels previous directives) In order to facilitate the supply of books, and to ensure that people all over the world can easily obtain them, it is now policy that every Scientology Org should carry stocks of all Scientology books. It should be our aim to ensure that a person can go into any reception office, pay his cash, and walk out with the book of his choice. At the same time, it is considered advisable that the Orgs should principally display, advertise and push the sales of only the six leading titles, and also any newly published books. Small stocks of other titles may be carried, so that they may be supplied to people who enquire for them. But it is still envisaged that the main sales of books from the Central Orgs should consist of the six leading titles, which are at present: 1. Problems of Work 2. Fundamentals of Thought 3. Summary of Scientology 4. Dianetics: The Evolution of a Science 5. Dianetics: The Modern Science of Mental Health 6. Science of Survival plus at present, the newly published "Have You Lived Before This Life" (sold only to members, including Associate Members). The other titles may now be supplied to the Central Orgs by HCO WW Book Dept (Sterling Area) and D.C. L in Washington (Dollar Area). If a book is asked for which is out of stock at the Central Org, it is correct to accept the person's money and send the order, with remittance, to HCO WW or D.C. I., as at present; or tell the person to send his order and remittance direct to HCO WW or D.C.I. Issued by: Peter Hemery HCO Secretary WW for L. RON HUBBARD LRH:js.rd Copyright 0 1960 by L. Ron Hubbard ALL RIGHTS RESERVED 196 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex Sthil HCO POLICY LETTER OF 14 OCTOBER 1960 Central Orgs HCOs BOOK DEPARTMENT PROCEDURE The purpose of this Policy Letter is to clarify exact procedure to be followed by Book Department of HCO WW at Saint Hill in its dealings with the Book Department of HCO London, and with the other HCOs and Central Orgs. The Book Department of HCO WW is regarded simply as a book department-its sole purpose being to supply books and other materials to individuals, bookstores and the HCOs throughout the world. It is not directly concerned with the dissemination of Scientology, and it does not deal with any correspondence whatsoever apart from that entailed in the supply of books, etc. It does not answer any queries on Scientology itself or the contents of books. In order to implement this policy and at the same time to ensure that such queries from interested persons do get answered, the following procedure will be carried out. I (c) All orders for books which the HCO office in London cannot fill must be invoiced to HCO London and the money banked in the HCO Acct. Thus, HCO London sends down to HCO WW the orders, and also sends the money for them to HCO WW. This applies equally to books sold for HCO London by the HASI receptionist. In this way, HASI is left out of the book line entirely. The Book Department of HCO WW routinely fills the order, sends the book or books, and debits the amount to HCO London, every time that a yellow copy of an invoice for books is received from HCO London. Since HCO London (and the other HCOs) are now allowed by policy to carry stocks of all books, the necessity for this should arise less often now. 2. All book correspondence received by Book Department of HCO WW is kept and filed at HCO WW. No correspondence of any kind is sent to the Org in London or elsewhere, as it has been in the past. 3. All requests for credit on books, etc, ordered from HCO WW, on account of having credit with any other HCO or HASI, are refused by HCO WW. In such cases the person must first get the credit back from the Org or HCO concerned, or pay HCO WW the correct amount and obtain the credit later from the Org or HCO concerned. The same would apply to people who ask for a credit from any other HCO or Org, on account of having a credit with HCO WW. This will then do away with any need for complicated queries from HCO WW as to the state of a person's credit at London or some other Org or HCO, and vice versa. 4. If letters received by the Book Department of HCO WW do contain queries on Scientology or the content of books, the Book Administrator at HCO WW will send to the Department of Promotion and Registration of the Central Org concerned, a slip, stating that the person had queries on Scientology, and that it is up to the PrR Dept to write to the person and find out what the queries were and follow it up. It is the responsibility of the Book Administrator WW to see that such a slip is sent every time that such a query is found in a letter, and to make sure that the person's name and address are legibly written on the slip. He takes no other action in the matter, except to include a similar slip with the book order and receipt, telling the person that his queries can be answered by the appropriate Central Org, and that he will hear from them in due course. 5. It should be explained to people in all Magazines (Certainty, Ability, etc, and PAB) that all queries on Scientology should be addressed to the Dept of Promotion and Registration of the Central Org in their area, and that enquiries about the supply of books and other materials, but not their contents, may be addressed to the Book Department of HCO WW. NOTE TO HASI LONDON: Although correspondence will be kept and filed at HCO WW, Book Administrator WW will continue to send copies of all book invoices to HASI London for their information and use in dissemination, as before. MSH:js.rd Issued by: Peter Hemery Copyright (c) 1960 HCO Secretary WW by L. Ron Hubbard for ALL RIGHTS RESERVED MARY SUE HUBBARD 197 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 20 OCTOBER 1960 HCOs Central Orgs PAB MAGAZINE SUPPLIES The PAB Magazine is sent monthly to the International Membership list, and is part of the service to which the International Members are entitled. Single copies of the PAB magazine are available from the Book Department of HCO WW at Saint Hill. The price is 8s. 6d. ($1.25) per copy plus postage. No arrangements will be made for an annual subscription to the PAB magazine, and the other HCOs and Central Orgs will not normally carry stocks of the PAB magazine in their book depts. Please disseminate this information to enquirers in your area. MSH:js.rd Issued by: Peter Hemery Copyright Q 1960 HCO Secretary WW by L. Ron Hubbard for ALL RIGHTS RESERVED MARY SUE HUBBARD HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 9 AUGUST 1961 CenOCon BOOK SALES All book sales of whatever nature are handled by HCO and none are handled by any Central Organization. This Policy Letter, therefore, strictly prohibits the sale of books in Reception by any Central Organization. All Reception book sales shall be done by HCO and HCO only. This changes the Proportionate Income Breakdown Work Sheet to the degree that all books sold in Reception are now added in with the HCO Area 5%. if this policy is not in effect in your area, please put it into effect immediately. No Central Organization is exempt from this ruling. LRH:jl.cden L. RON HUBBARD Copyright (c) 1961 by L. Ron Hubbard ALL RIGHTS RESERVED 198 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 10 APRIL 1962 HCO Secs Org Secs SUPPLIES OF BOOKS FROM HCO WW As from now, all bulk deliveries of books and materiel to Central Organizations will be despatched in larger-sized consignments, i.e., cartons of 50 or more books, instead of small parcels of half a dozen or so. HCO WW has been laboriously making up small parcels of books in order to save on shipping and Customs dues: as Central Orgs receive a 50% discount on Books, etc, it should be possible for them to make a profit even if costs are somewhat higher by the new method. These larger-sized consignments will be sent by surface-freight, and all handling, Insurance and freight charges will be collected from the consignee by the shippers. Customs declarations will show just what is being paid for the materiel, and it is hoped that Customs lues will not exceed 2 1/5%. Issued by: HCO Technical Materiel LRH:jw.rd Secretary WW Copyright (c) 1962 for by L. Ron Hubbard L. RON HUBBARD ALL RIGHTS RESERVED 14UBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 22 JUNE 1962 CenOCon AUTOGRAPHED FREE BOOKS The system whereby a person could present Z50 worth of white invoice/receipts and obtain a free book autographed by L. Ron Hubbard, is discontinued herewith. The notice announcing this service may be omitted from future printings of invoices. Requests for books should still be honoured, so long as the invoices presented bear the printed notice. LRH:dr.cden L. RON HUBBARD Copyright (c) 1962 by L. Ron Hubbard ALL RIGHTS RESERVED 199 HUBBARD COMMUNICATIONS OFFICE Saint Hill Manor, East Grinstead, Sussex HCO POLICY LETTER OF 13 MAY 1963 HCO Secs Book Administrators SUPPLIES OF BOOKS TO SCIENTOLOGY ORGANIZATIONS As from this date, the following policies will apply concerning the supply of books and other dissemination materials to Scientology Organizations of all types. Any order sent to Book Dept, HCO WW, must be accompanied by cash in payment for the materials ordered, at Org discounts. In the event that cash does not accompany the order, a Pro-Forma Invoice will be sent to the Org concerned, and the order will only be filled when the cash demanded upon that Pro-Forma Invoice has been received at HCO WW. Each Central Org should carry a stock of at least 50 (preferably about 200) of each title published by HCO WW, and City Offices should carry at least 20 (preferably 100) of each title. Immediate efforts are to be made to build up book-stocks to these figures. Each Org should maintain a cash reserve with which to buy books etc, from HCO WW, particularly so as to be able to immediately stock up with forthcoming new works. A weekly report is to be made by Book Admin at EVERY Scientology Org addressed to HCO Technical Materiel Secretary WW, showing the numbers of each item sold in the previous seven days ending at 2.00 p.m. on Thursdays; this report must also show the total quantity of each work left in stock; in other words, this report will constitute an itemized running record of your total stocks. The weekly report top copy is to be posted to HCO WW on the Friday of each week, i.e. one day only later than the week to which it relates. This weekly book report is to be made by the Book Administrator of EVERY Scientology Org, and the Form of report must be mimeoed exactly as on the attached specimen, the Org's location to appear at the head of the Form. Upon receipt of these weekly book reports, the Book Dept at HCO WW will send out a Pro-Forma Invoice to each Org, offering replacements of the materials sold according to the previous week's report: upon receipt of the cash requested, the materials will be despatched. Postages (or freight charges) and packing materials will be charged. Books are a very important dissemination medium, therefore it is imperative that every effort be made to sell them and to maintain stocks at every Org in sufficient quantities to meet any demand. Your co-operation is invited in order to operate this system which can so easily and continuously replenish your book-stocks. A quarterly stock-taking report-from an actual count-must still be furnished to HCO Technical Materiel Secretary WW, the next such report being due on 1st June, 1963, to be posted to HCO WW not later than 4th June, 1963. Attached is the specimen copy of the weekly book report, which must be mimeoed and provided for Book Administrators' use. N.B.: HEAD THE FORM WITH YOUR ORG'S LOCATION. THIS REPORT MUST BE MIMEOED BLUE ON GOLD, AND SENT SEPARATELY FROM ALL OTHER REPORTS TO HCO WW. THE LOCAL PRICE OF EACH ITEM IS TO BE MIMEOED INTO THE FORM'S PRICE COLUMN. Issued by HCO Technical Materiel Sec WW for L. RON HUBBARD LRH:gl.cden Authorized by L. RON HUBBARD Copyright (c) 1963 by L. Ron Hubbard ALL RIGHTS RESERVED [Note: An updated version of the Weekly Book Report Form appears on page 209.] 200